MINUTES OF THE BOARD MEETING
February 4, 2008
The meeting was called to order at 7:30pm, Commodore Barker presiding. All board members with the exception of social were present.
Old business:
Treasurer’s Report:
Charles Guarino reported gross revenues for January 2008, to be $41,844., Expenses of $45,835., thereby, resulting in a monthly loss of $3,991. He attributed this to a printing bill of $1,000.00, the Acme party being slightly over budget and a fuel purchase. Seven members resigned in good standing, Phil Miller, Glenn Roupp, James Bierlo, Rodger Miller, Gary Curtis, Jim Martin, and David Griffin. Ed Cozzi was reported to be in good standing and his account has been paid in full. Five letters have been sent out for delinquent payment, three have since paid in full and two remain unpaid and may be dropped from the club.
Vice Commodore’s Report:
O’Riordan reported, that he found a pre-paid cellular plan of 800 minutes for $139.00 to be utilized by membership to make long distance calls and conduct club business. Dressler made a motion, to accept the proposed expenditure, it was seconded and carried.
New Business
Treasurer’s Report:
Guarino reported that he met with the Vice Commodore to discuss payment of the Capital projects and the necessary timing to meet our obligations considering the maturity of our certificates of deposit.
Secretary’s Report:
Scott Dressler reported that he signed a number of checks that were for reoccurring monthly expenses. He recommended that many of these items could be paid through an electronic funds transfer that could be set up with the utility. This would be more convenient and allow us to send fewer checks through the mail. O’Riordan expressed a need to set up accounts with vendors where possible to reduce the necessity of using petty cash and having to reimburse members. Dressler proposed the need to enact several changes in how we conduct money transactions for convenience and streamlining our operations. In addition to having many of the reoccurring monthly expenses paid automatically by EFT, he suggested the need to have the checks signed when the board is assembled, so that the person responsible for the expenditure can verify the invoice is accurate. Nelson stated that he has not been reviewing the invoices, but has required Del to verify, our purchases related to docks and grounds. Nelson agreed with Dressler, that it would be a good idea to enact this change to verify what we are buying. Dressler made two motions, first, that all utilities and payroll be paid by EFT, or bank account Debit, the motion was seconded and carried. His second motion was to have all other checks brought before the board or the general meeting to be issued at that time, with the exception of liquor and fuel purchases,( because of their unique billing cycles), that motion was seconded and carried.
Docks and Grounds:
Karl Nelson stated that he was going to appoint three people to aid him in discharging his duties to the club; he announced he was appointing EJ Shinski and Kevin O’Riordan and a third person to be named at a latter time. Nelson stated that the Broward County Fire Rescue and Emergency Services visited the club last week, requiring us to close down the Pit, because of code violations. Nelson predicted that it could take up to six months to rectify the situation. The matter has since been was turned over to code compliance. He attributed the current problems to past decisions in delaying the completion of projects and delaying the spending of necessary funds, and constantly debating issues and never completing the projects. The club needs to decide what to do given our current situation. Nelson has discussed with all those involved the scope of the order to cease all frying in the kitchen. Nelson stressed the need to obtain the proper licensing and equipment if we intend to operate a commercial kitchen. Nelson talked at length with Lt. Combs, The Fire Marshall, and we will need a gas permit and have to re-do the whole gas system before re-opening. We will need a Mechanical inspector to look at our hood system, and an electrical contractor. And, lastly, the structural integrity of our system will have to be approved before re-opening. The Commodore expressed the board’s commitment to getting the issues resolved. There was extensive discussion concerning not moving the problems from the pit into the kitchen. O’Riordan indicated that we still owe $5,740.00 to the company that installed the hood and that they were required to obtain the necessary permits. Nelson ordered that no further payment be made to the company who installed the hood and advised that Del has a complaint form that is going to be filed with the County so they can look into why Atlantic Coast never pulled a permit. Nelson indicated that the Fire Marshall’s order required the termination of all cooking, and added that the Fire Marshall was not intending to fine us, however, we need to be in compliance with his order. Nelson was unable to conclusively determine the scope of his order. Dressler expressed a concern about being cited if we were to ignore the Fire Marshall’s order. He than made a motion to close the kitchen, until we could obtain information from the Fire Marshall to assure that we would be in compliance. There was no second on the motion and it failed. Nelson assured the board that tomorrow he would contact Lt. Combs to discuss the matter.
Membership’s report:
Bob Inglima reported he expected two people to be reintroduced and voted on at the general meeting and four people to introduce for the first time for membership .
Vice Commodore’s Report:
O’Riordan reported that the Super Bowl Party was a success and the Charity made $400.00. A motion was made to adjourn that was seconded and carried.